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Taking Control With Time Management, Fifth Edition

 Taking Control With Time Management, Fifth Edition

Authors: M. J. Weeks, Janis Fischer Chan
Credit: 1.0 CEUs
Testing Format: multiple choice
Your Price: $139.00
ISBN: 9780761214380
Format: Book


How to balance the demands of work and personal life.

Apply the tools and techniques in this course to meet contemporary time challenges and balance the demands of work and personal life.

Now packed with exercises and application tools, this up-to-the-minute revision of the classic course gives you proven time management strategies to increase your productivity and your efficiency. You’ll discover how to use effective systems for setting and achieving your goals and reducing on-the-job stress.

Course Objective: Develop a system for managing time by using a self-audit, personal planner, and plan of action; develop skills to use delegation in traditional work settings as well as team-based environments.

Selected Learning Objectives

• Conduct a personal time audit

• Conquer time wasters, including pitfalls of e-mail, cell phones, and the Internet

• Delegate appropriately and effectively

• Set SMART goals and establish priorities

• Uncover the time you need for planning, supervising, and decision making

• Manage information overload and avoid “wired stress”

• Schedule and conduct well-run meetings that focus on effective actions and goals

• Maximize the returns on your telephone, travel, and meeting times

• Use team time more productively

• Set up and implement a Time Management Plan

• Make changes that will reduce stress and add balance to your life

Testing Format

This course contains one multiple choice test valued at one Continuing Education Unit (CEU).

Table of Contents

About This Course

How to Take This Course


1. Why Take Time to Manage Your Time? 1

Being Busy vs. Being Productive

Your Time Challenges

What’s the Value of Your Time?

What Learning to Manage Your Time Will Do for You


Review Questions

2. Evaluating Your Use of Time 11

Auditing Your Time

What Is a Time Audit?

Keep a Daily Log

Summarize the Data

Pinpoint Your Time Wasters

Doing the Wrong Things

Misjudging Time


Lack of Delegation


Review Questions

3. Goal Setting and Prioritizing 21

Why Set Goals?

Five Steps for Setting and Achieving Goals

Step 1. Using the SMART System to Develop Goals

Step 2. Writing Out Your Goals

Step 3. Checking for Balance

Step 4. Prioritizing Your Goals

Step 5. Identifying the Activities Needed to Achieve a Goal

Achieving Goals with the 3-V System


Review Questions

4. Organizing Yourself to Meet Your Goals 35

Identify the System That Works for You

Scheduling Your Time

Guidelines for Making a To-Do List


Scheduling and Planning Systems


Review Questions

5. Managing External Time Wasters 45

Controlling the Telephone

Incoming Calls

Outgoing Calls

Managing Drop-In Visitors

Managing Information

IOK Method

Managing E-Mail

Meeting Time

Determine the Need

Be Prepared

Begin on Time, Stick to the Agenda, and Record the Proceedings

Consider a Stand-Up Meeting

Cancel Unnecessary Meetings

Don’t Attend Every Meeting

Handle Problem Behavior

Four Time Management Keys for Absolutely Every Meeting

Travel and Commuting Time

Management by Crisis

Preventing Emergencies

The CALM Method


Review Questions

6. Managing Internal Time Wasters 65

Reducing the Tendency to Attempt Too Much

Organizing Your Workspace

Communicating More Effectively

Improving Your Personal Organization

Breaking the Procrastination Habit

Causes of Procrastination

Doing Something About Procrastination

Planning and Scheduling Your Time


Review Questions

7. Working in Teams and Delegating Work 81

Working in Teams

Delegation: A Critical Skill

What Delegation Is—and Is Not

Benefits of Delegation

Barriers to Effective Delegation

What Can’t You Delegate?

Steps to Successful Delegation

When You Are the Delegatee


Review Questions

8. Time Pressures in the “Wired” Workplace 97

Technology Rules

Get to Know the Tools

Common Technological Time Wasters

How to Reduce “Wired” Stress


Review Questions

9. Coping with Stress and Pressure 105

Warning Signs of Stress

How to Manage Stress

Avoid Multitasking

Learn to Say “No”

Use the 80/20 Rule

Reevaluate Your Priorities When Things Change

Balance Your Work and Personal Life


Review Questions

10. Developing Your Time Management

Action Plan 115

Analyze Your Use of Time

Develop an Action Plan to Manage Your Time

Go Public with Your Commitment

Follow Up


Review Questions

Annotated Bibliography